CALLING ORGANIZED AND EFFICIENT ADMINISTRATORS PASSIONATE ABOUT YOUTH LEADERSHIP

The Eileen Fisher Leadership Institute (EFLI) is an initiative of the Eileen Fisher Community Foundation (EFCF) developed to promote leadership in young people through transformative programs based in Westchester County NY. The initiative is rooted in the philosophy that young people can be designers of their own lives and is based on the EILEEN FISHER Inc. practices of creativity, confidence, connection and community.

Having completed the seventh year of EFLI programming, the Institute is re-organizing and visioning for the future. Over the past seven years, programs have expanded to national and international ventures and we are seeking support in helping to define and create organizational systems and practices for efficiency, simplicity and ease. In this full-time role, the Program Administrator will be based in Irvington, NY at the EILEEN FISHER Inc. headquarters. The Program Administrator will work directly with EFLI staff to support all aspects of the organizations, specifically programmatic organizing, scheduling, administration, events planning and fundraising. The ideal candidate will be self-motivated, able to work closely with others, bring a positive attitude, be able to work on tight deadlines, and embody the mission and philosophy of EFLI in their own lives.

Much of the EFLI philosophy and work culture is based on the EILEEN FISHER Leadership Practices.

"Work is about the product, but it's also about relationships. It's about the people and the way we work together. To focus on those relationships has been really meaningful for us."  — Eileen Fisher

 

RESPONSIBILITIES

Support all aspects of programming, including but not limited to:

  • Office Administration: answer phones, welcome visitors & interns, check general email accounts, order supplies

  • Digital Administration: update and maintain email accounts, spreadsheets, databases, task management

  • Administrative support: maintain organizational calendars and schedule internal/external appointments, manage meeting notes and follow up

  • Program support: assist with program planning, set up, logistics, materials sourcing, local Westchester outreach, ensure smooth office and related event operations

  • Create and maintain systems for organizing EFLI program records, evaluations, applications, financial records

  • Oversee all contracts, payments in/out, and invoices associated with EFLI programs

  • Administrative Assistance to EFLI’s Executive Director - maintain calendar and appointments, prepare travel and meeting documents

  • Other assigned tasks for EFLI and EFCF as necessary. Some weekends/evenings required.

QUALIFICATIONS

  • Impeccable organizational skills - ability to streamline processes and manage many moving pieces

  • Experience working with youth

  • Outstanding interpersonal and communications skills

  • At least two years of administrative/office experience

  • Be ‘Tech Savvy’, especially using Asana, Google Drive, Mac operating system, Squarespace, Wufoo forms, MailChimp, or finding new applications and systems to streamline office processes

  • Familiarity with Adobe Creative Cloud applications (strongly preferred)

  • Local to Westchester County (preferred)

  • Drivers License (preferred)